By Art Petty
Management & Leadership Expert
An invitation to present your ideas or your proposal to the executive
management team is a great opportunity to make a positive impression on
the people who have a voice in your future. If this is your first time presenting to this group, it pays to know your audience and set yourself up for success with proper planning.
6 Things You Should Know About Executives
1. They appreciate well-prepared presentations.
Executives appreciate discovering intelligent new voices in the
business and they will be paying close attention to you. Come prepared
to deliver.
2. You’re always on the clock when you are in front of executives. While they’re interested in what you have to say, their attention spans are short. Use your allotted time carefully.
3. Don't assume you're pitching to a team.
We tend to think of them as the “executive team” however, they are
better described as a collection of smart, successful functional experts
who come together from time-to-time to engage on the big issues facing
the business.
Roughly translated, if you’re selling them on a new proposal, you will have to sell them one at a time.
4. Know their hot-buttons.
Executives focus on costs, returns and trade-offs. While you might be
excited about the incredible benefits your new program offers for
customers, they’re thinking: “How much will this cost?” Or, “What will I have to give up to support this initiative?”
5. Executives love data-driven discussions and recommendations.
They’ll descend upon your numbers outlining costs and returns like a
pack of hungry wolves. However, if you bring questionable or confusing
data to the meeting, it is possible you will lose an extremity.
6. Executives are always hunting for great talent. Emphasis on “always.” Work hard to make a great impression.
12 Tips to Make a Great First Impression
Put these tips to work and your odds of success improve dramatically.
1. Carefully construct, support, and practice your message. A simple technique for distilling your message down to its component parts is: message mapping.
- Draw a circle in the center of a sheet of paper. This is your core message. It should be no longer than one or two sentences. Yes, it’s difficult to distill your message down to a few brief sentences, but you must. The time invested now will pay dividends in your live presentation.
- Surround your core message with three or, at most, four additional circles. Fill these in with the primary data points that support your core message. This might be market research, customer feedback, competitor data, or your own projections. If needed, go just one layer deeper and attach supporting data for the supporting data.
- Learn to use this message map in both directions. Describe your core message and supporting points, or describe a supporting point and connect it to your core message. The map works in both directions. Practice it like a politician preparing for a debate.
2. Ensure that your message focuses on opportunity development or burden relief.
Executives are interested in strengthening their ability to compete for
and retain customers, and reduce costs. Make certain your value proposition is tight.
3. Do not sugarcoat risks in your presentation.
On the contrary, a well-developed list of potential risks and a risk
mitigation strategy show the executives that you are thinking about
everything.
4. Carefully prepare meaningful, simple visuals. Have
several people—including your boss—review them for quality, clarity,
and completeness. Now is not the time for animation magic. Make certain
that the visuals use text sparingly and numbers carefully.
5. Mentally divide your time allotment in half. Know how much time you have been allocated and plan to use only half of it.
6. Bring it!
Executives look for confidence, clarity, and completeness of thought
when listening to the ideas and proposals from employees. Your message
and your body language must support the notion that you are confident
about your ideas.
7. The harder you work, the more relaxed you will be. Practice your presentation until it is natural. Your confidence will be contagious.
8. If you are uncomfortable presenting, fix-it in a hurry.
Chances are it’s too late to seek formal training or coaching, so,
recruit a buddy you trust to offer critical feedback and run through the
presentation with him/her. Avoid this in the future by signing up for speaking training or joining a local Toastmasters group.
9. Leverage a subtle power move.
If possible, grab a marker and get to the whiteboard. This is a
presentation power-tip. By doing this, you involve and engage the
audience and showcase your confidence and expertise.
10. When it comes to questions, remember the message map.
If you put the time in to crafting a thorough message map, it is the
go-to source for answering questions. Reiterate supporting data and
always tie the data to the core message. If you do not know an answer to a question, do not make the answer up. “I don’t know,” is perfectly acceptable, especially when it is followed by, “But I will find out and loop back with the team immediately.”
11. Passion for your topic is a positive.
Executives love to hear and feel the passion in your presentation. If
you believe in something, make certain you use all of your faculties to
communicate your commitment. Your passion for your project is impressive
and contagious.
12. No surprises please. If your
request involves resources or budgets from multiple groups within the
firm, the executive presentation is not the time to spring this as a
surprise. Work ahead of your presentation to line-up support from your
counterparts in other departments.
The Bottom-Line for Now
We
all know you only get one chance to make a first impression. When it
comes to your first invitation to present to the executives, it pays to
work overtime to prepare.
source: about.com
